Annunciation School Board Meeting Minutes

Tuesday April 9, 2002

Attendees: James Serafin, Dave Muench, Mary Beth Morgan, Robin Bartnik, Mike Pepe,

NO ABSENSES.

Principal Mary Jane Liszewski and Vice Principal Mary Kay Schaub attended meeting as well.

Meeting called to order at 7:05 pm

Mary Beth Mann opened the meeting with a prayer.

Motion was made to accept March minutes: Accepted by Bernadette Bookmiller and Elaine Ruszczyk.

• Comments brought up.

• Was the Annunciation constitution ever reviewed by Dioceses?
• The flow of the document is choppy.
• Procedure of review: Dioceses reviews constitutions, makes changes if necessary and returns for final edit. Once edited the document is approved and accepted by the Dioceses.

• Jim Serafin and Jean Sobczak appointed to review constitution and suggest changes for next meeting.

• Suggested by Jean that the Board meets every other month and committees meet on the opposite months. The Constitution only mandates 4 meetings a year.
• School Board Calendar.
• Board Officer elections – 1 or 3 year terms.
• Officer elections are staggered.

Budget:

• The budget is on line for the current year.

• Question on whether or not there is money in the budget to fund foreign language for the lower grades.
• How can we spend current money more efficiently, i.e. utilities, supplies.

• Talking points
• Business cards that can be handed out to new prospective families interested in attending our school.
• New web site address discussed. Need to advertise on the street reader board. Contact Sharon at Parish Center at 683-5254 to put information on reader board.

• Referral letters are going to be sent out again to families.
• Constitution covered earlier in meeting.

• Ideas proposed:
• Foreign languages for early grades.
• Teaching sign language as an option.
• Formation of Clubs – Math, Science, Reading.
• Extended day programs for a nominal fee to parents.
• After school enrichment programs – Cake Decorating, Sewing, Woodworking.
• Computerized report cards.
• Mary Jane is currently working on submitting a request for Federal Grant money. Mary Jane will need help writing. Mrs. Laufer currently has experience writing for such grants. See if there is additional Federal grant money to help fund the above programs.
• Are our teachers meeting minimum teaching standards?
• Mary Jane reviews plans.
• Plan books turned in at end of year.
• Mary Jane spends time in class rooms to observe teachers and students.

• It needs to be specified what volunteering qualifies for school tuition credit.

• Should the school do away with the 30 hour credit plan?
• Tuition discounts are noted in school handbook.
• Next meeting the flip side of the tiered credit program will be discussed.

• Dr. Skrip donated to the school two Mac computers and will possibly donate a third.
• Repairs have been made to computers.
• Nestles chocolate fundraiser has more that just chocolates. Possibly could do a linen fundraiser. We need to draw money from families outside of the area.
• Test products and marketing surveys that draw in money for the school.

• Currently under review.

• New chalkboards offer great cosmetic energy.
• Dry erase boards are to be cut and reused.
• Sell old green chalkboards to families in the school who have expressed interest with Fr. Emil’s approval.
• Holy Name looking to make a donation to the school.
• Cypress Development donated in materials and labor $10,750.00. See itemized list attached to minutes.
• A suggestion proposed would be to send a memo to all families regarding Mr. Nawotka’s generosity to the school and possibly an ad in the paper with his approval.
• A thank you card and decorated cookies were sent to Mr. Nawotka.
• Federal Lunch Program - Mary Jane was instructed to talk to the Lancaster and Buffalo school districts regarding requirements. Inspector to inspect and send guidelines to Mary Jane. Cypress Development will also meet with the inspector and forward a written proposal.

• Handbooks were distributed to the board. Many changes have been made.
• Admission policy
• Buckley amendment
• Tuition discount incentives
• Field trips
• Homework policy
• Substance abuse
• Search and seizure
• Zero tolerance
• Sexual harassment
• Honor roll
• NYS testing
• Put together a parent roster list to be initiated by the principal and then organized and distributed by the H.S.G.
• School calendar is tentative. There are a few exam schedule questions and possibly corrections.
• Pre-dare drug program will be going on for the next 5 weeks for the kindergarten and 4^th grade classes. The Deputy commented on how well behaved our students are.
• Looking into information on Federal grant programs for art and music. We will ask Mrs. Laufer to look over prior to submission.
• Easter vacation has been split next year by the Iroquois school district.

• 100^th Anniversary in 2005.

• Paula Penepent is willing to chair anniversary committee. Additional people volunteering to help Paula were Mary Kay Schaub, Mary Beth Morgan, Mary Beth Mann and Mary Jane Liszewski. Paula cannot begin working on till after June 2002. Staff can start thinking of ideas.
• Mark Phillips is to tie in the endowment program with the anniversary festivities.

• School Board Calendar:
• Elections
• Meetings schedule
• Spring break
• Fund raising
• H.S.G. meetings
• Budget submission and review dates
• Boards meetings to be held the 1^st Tuesday of the month.

• None.

Closing prayer: Mike Pepe

Meeting adjourned at 9:05 pm.