Annunciation School Board Meeting Minutes

Tuesday June 4, 2002

Vice Principal Mary Kay Schaub attended meeting.

Meeting called to order at 7:05 pm

Bernadette Bookmiller opened the meeting with a prayer.

Motion was made to excuse the above named for absence and it was accepted: Mary Beth Mann and Bernadette Bookmiller.

Motion was made to accept May’s minutes. Accepted by Jim Serafin and Elaine Ruszczyk.

As a result of members needing to leave early we will address the 30 hour program 1^st.

Judy Eckem wants to know what the status is so that a memo can go out to potential lunch monitors. Also Paul Kieffer wanted to note that the 30 hour program helps get people to volunteer to work the football games.

The 30 hour program needs to be simplified. Currently it causes poor customer service with families who complain about whether or not they have enough hours worked or not.

Dave Muench submitted his alternatives to the board. All members agreed to institute the concept of lower tuition. Any family not interested in volunteering at the school will be assessed a non-activity fee of $300.00. The current tuition for the 2002-2003 school year is $1,475.00. With 30 hours of volunteering families can get $200.00 off of tuition. Additional discounts will be given to those families who work additional hours as follows:

• 60 hours - Additional $50.00
• 90 hours - Additional $50.00

Allowing the maximum discount per family to be $300.00. Parents will be required to sign a contract up front committing to a certain number of hours and with potentially where they would be willing to help.

The board voted unanimously to pass the above procedure.

Administration of the fundraiser hours will differently as well. On sheet will be handed in by the family at the end of each event or quarterly.

• Nothing to report but they will hold a meeting over the summer.

Budget:

• Final budget must be in and downtown by August 31, 2002.

• New ads were shown to the board - parent's comments were added.

• A new bulletin rotation has been started

• No update on endowment fund

• Fifth graders wrote essays about Annunciation School. Several quotes were presented to the committee and they will be used in marketing and posted on the website.

Policy and Planning: Nothing to Report

Education: Nothing to Report

Tuition:

• Final reports were sent

Mission: Nothing to Report

• Working with a volunteer architect on kitchen renovation plans for the Federal Hot Lunch Program. Meetings are taking place and a cost analysis is being performed.

• Names were submitted to the board. Elections will take place at the August annual meeting.

Mike Pepe has notified the board that he will not seek reelection to the board.

Elaine Ruszczyk has decided to seek another term.

100^th Anniversary Committee - has started work

Principal Report: Nothing to Report

Constitution: Nothing to Report

School Calendar was discussed and it was determined that in the August meeting a committee meeting calendar should also be started. It was agreed that committees should meet more frequently and the calendar will also show deadlines for committees.

The board was polled to see if this years’ annual meeting held in August could be moved up 1 week due to schedule conflicts. Also, the board will consider moving its meetings to Mondays.

Defender series Flashcards (apologetics) were presented to the board as a gift to Baptism parents. They would also be useful in the classroom.

We are expecting 134 people to attend the Kindergarten graduation.

Dave Muench summarized the board year reflecting the amount of progress that was made.

The meeting was closed by Paula Penepent with a prayer.