Annunciation School Board Meeting Minutes

Tuesday June 3, 2003

Absent: Mark Phillips, Mary Beth Morgan

Dave explained that for May’s meeting he received a call from Robin Bartnik, Dave had to work and Mark Phillips has an ongoing conflict.

Principal, Mary Jane Liszewski attended meeting

Meeting called to order at 6:35 pm

Bernie Bookmiller opened the meeting with a prayer.

Correction to May 2003 minutes:

Mark Phillips was absent.

Motion was made by Dave Muench to accept May 2003 minutes with changes. Accepted by Jean Sobczak and Paula Penepent.

Finance:

• Robin Bartnik is working on final budget numbers that have to be submitted by August.
• The Parish Finance Committee has not met yet so there is no update.
• Dave Muench will let Robin know the number of families that participated in the 30-hour program.

Development:

• The Development Committee is meeting on June 10, 2003 at 7:00pm in Selbert Hall.
• Committee will review objectives and goals.
• Jim Serafin had a report on Elma demographics that was put together by Sr. Regina. The report indicated that the parish is growing as well as the revenue to the parish. This will continue over the next few years. From 1990 to 2000 the parish enrollment has increased 31%. In the 5-9 age group, 39%, in the 10-14 age group 60%.
• School enrollment since 1999 has remained consistent.

Education: Nothing to Report

• The school door had to be replaced due to a rock shattering the glass.
• The class bells had a short in them today. Repairs are being handled by the school maintenance staff and alarm company.
• Mrs. Ornacka planted flowers in the planters at the school

Mission: Nothing to Report

100^th Anniversary:

• There will be a meeting on June 5, 2003 at 7:00pm in Selbert Hall to begin laying the groundwork for the anniversary celebration. Mary Jo Ketchem will run the meeting. She has previous experience with another parish.
• So far one alumnus has called Mary Beth Mann with their alumni information.

Nomination Committee:

• See attached list. Voting will take place at August 2003 meeting.

• Head lunch monitor – addressed.
• Mary Jane has reviewed all open items from previous meetings and below is the answers. Answers are numbered to match provided list of questions.

1. Development Committee to handle
2. Closed
3. Closed
4. Done
5. There is a portfolio on all the students, just not on CD Rom.
6. On going
7. Closed
8. Open
9. On going
10. On going
11. On going
12. Done
13. Done
14. Home School Guild only
15. Omit
16. Open
17. Done
18. Done
19. Doing other things
20. Done
21. Tabled
22. Closed
23. Done
24. Yes
25. On going
26. Never done – open
27. Yes
28. Done
29. We have
30. Done
31. Done

42. Fr. Emil decides service projects every year. Blood drive is done yearly.

1. Done
2. Done
3. Open
4. Done
5. Done
6. Done
7. Open
8. No discussion – closed
9. No
10. No
11. Done
12. Open
13. Open – possibly a mini course
14. Open
15. Closed
16. Closed
17. Done
18. Done
19. Ann has quote
20. Done
21. Open
22. On going – Robin needs help with publicity.
23. Done
24. Done
25. Open
26. Open
27. On going
28. Done
29. Yes
30. Yes
31. Yes
32. No
33. Done
34. Open
35. Closed
36. Done
37. Ex-Offico: These are members of the board that cannot vote.

86. Completed

1. Yes – FYI, all annunciation students have made the honor role their freshmen year at St. Mary’s
2. Do not pursue – closed
3. Open
4. School handbook is almost done. Alden advertiser will be printing.
5. Open
6. Open
7. Open
8. Open
9. Open
10. School board to handle
11. No money now. Mary Jane is talking with Pompeii regarding sharing their music teacher.
12. Open
13. Need to do talking points. They should change each year.
14. Development to handle.
15. Closed
16. Budgetary item – open
17. Teaching sign language is an option – open.
18. Chess club. There is a preK-4 student in the club. As a thank you to the school the child’s grandfather bought trophies as awards for the tournament.
19. In the works
20. On going
21. There are no computer cards at this time. This is closed until downtown gets a director of technology.
22. On going
23. Yes
24. Yes
25. Yes
26. On going
27. Paula to bring in literature on Proctor and Gamble.
28. Done
29. Dave Muench will look into previous minutes and check with Mike Pepe.
30. Closed. Some parents are not in the roster.
31. Already have implemented a music program this year. A grant was submitted for library supplies. A school function qualifies as a valid absence at school board meetings. Mark Phillips will re-approach Fr. Emil and Parish Finance Committee regarding deregulated utilities. Mary Beth Mann e-mailed him with request.
32. Complete
33. Complete
34. Complete – www. Annunciation.cc
35. Looking into – All items must be reviewed by Mary Jane and approved by Fr. Emil.
36. On going
37. Education Committee needs to send out a new survey regarding Latch Key program. 27 students have signed up for the new music program. Going forward, IBM compatible computer equipment will be bought for the computer lab.
38. Done
39. Complete
40. Done
41. On going
42. Cost analysis due by August 1, 2003
43. Closed
44. Working on a basic kitchen. Jeff Nowatka went to St. John’s to get ideas for kitchen. Fr. Emil wants all new equipment. Jeff must have proposal by August 1, 2003. Hot lunch program will be implemented in the 2004-2005 school year.
45. Complete
46. On going
47. Closed
48. Completed
49. Mary Jane has heard from the insurance company.
50. Already completed. Possibly looking to put in parish main entrance.
51. Great idea. Mary Jane loves. Paula has indicated that this is already in the works.
52. Guardian angel program already in effect.
53. We are doing
54. Closed
55. Development Committee to handle
56. Teachers already provide information that is submitted to Mary Jane for approval and then Robin to submit to the newspapers.
57. New gift letter must be done. Jim Serafin to handle. Jim needs to know from Mary Jane when is the best time to send out.
58. The parish directory was last updated in 1993. Looking to have it done for the 100^th Anniversary.

 

Unfinished Business:

2. Addressed.
3. Elaine to send out new survey for latch key program.
4. Complete
5. Complete – see May 2003 minutes.
6. Quick reference list open. To be done by Dave Muench
7. Kitchen – Already discussed.

Change the meeting date. Mary Beth Mann will e-mail members as to what day would be better, Monday or Tuesday. Then whether the 1^st or 2^nd week would be better. Will advise Dave of findings.

The next meeting is August 5, 2003 at 6:30pm in Selbert Hall.

Robin Bartnik closed the meeting with a prayer.

Meeting ended at 8:35pm.