Annunciation School Board Meeting Minutes

Tuesday March 12, 2002

Attendees: James Serafin, Dave Muench, Mary Beth Morgan, Robin Bartnik, Mike Pepe,

Vice Principal Mary Kay Schaub substituted for Mary Jane Liszewski.

Meeting called to order at 7:05 pm

Jim Serafin opened the meeting with a prayer.

Motion was made to excuse the above named for absence and it was accepted.

Motion was made to accept February minutes: Accepted by Robin Bartnik and Paula Penepent.

Voted on new member – Mary Beth Mann. 6 yes, 0 no.

Voted on Board Secretary - Mary Beth Mann. 6 yes, 0 no.

Noted – Meeting minutes are to be put into a 3 ring binder.

Budget:

• 2002–2003 School Budget has been completed. No negative comments by parents to date.
• HSG will vote on $75.00 tuition increase at meeting on March 13, 2002 to see if Guild can cover increase.

• Bulletin announcements put in place.
• Press releases sent to local papers.
• Now advertising within a 15 mile radius of school.
• Referral program.
• NOTE: - Jim Sarafin suggested that we put the "We Choose Annunciation" in paper as an Ad format.

• Referral Policy
• Discussion re: families meeting student handbook policy.
• Disclaimer should be added to Policy. Principal and or Pastor can modify or amend as they see fit.
• Concern on policy abuse.
• Final Policy is subject to Father Emil’s approval.

• Jim Sarafin suggested that an amendment page is added at the end of constitution with dated changes.
• Pastoral council needs to be expanded and amended.
• Who can sit on board meetings and appointed by whom?
• Research Ex-officio and check with Diocesan staff.

• Question on responsibilities and parameters. Committee? Principal?
• Ideas proposed:
• Foreign languages for early grades.
• Formation of Clubs – Math, Science, Reading.
• Science Experiments at earlier grades.
• Computerized report cards.
• Curriculum – Schools objective and implementation and benchmarks – Ensuring that teachers prepare students for State standards.
• Is our school producing students that meet local High School requirements?

• Tuition credit status has been sent home to parents.
• Dave is reviewing credits given to families over past several years so that Father Emil can apply for additional Glasgow funding.
• Mike Pepe indicated that the Holy Name was looking into starting some kind of tuition assistance.
• Tuition approach should be changed which also relates to the 30 hour credit program. New ideas will be presented at next meeting.

• Considering asking different church organizations to donate $1500.00 to school toward computer upgrades.
• Currently there is $1700 already on hand for computers.
• Software is under lock and key now.
• Possibly changing fundraiser format. Checking into further.

• Currently under review.

• Remodeling the school kitchen to meet Federal Lunch Program regulations is being looked into. Inspector to inspect and send guidelines to Mary Jane. Father Emil supports the investigation. Cypress Development will forward a proposal.
• Cypress Development donated and installed chalkboards for grades K-2. Possibility of more boards in other grades.

• No report – No news on school handbooks.

• Organization reorganizing.
• Consolidate Budget and Tuition Committee’s?
• Refer to Roberts Rules for clarity and decision guidelines on committees and duties. www.constitution.org.
• Committees offer checks and balances.
• Everyone is to review the constitution prior to next months meeting and put together several suggestions for changes and/or enhancements.

• Upcoming discussions should be put on a calendar so that it can be reviewed before meeting occurs.
• School’s 100^th Anniversary. What is being done?

Closing prayer: Dave Muench.

Meeting adjourned at 9:05 pm.