Annunciation School Board Meeting Minutes

Tuesday May 7, 2002

Attendees: James Serafin, Dave Muench, Elaine Ruszczyk, Jean Sobczak, Mary Beth Mann.

Principal Mary Jane Liszewski attended meeting and Vice Principal Mary Kay Schaub was unable to attend.

Meeting called to order at 7:07 pm

Elaine Ruszczyk opened the meeting with a prayer.

Vote was taken to excuse the above named for absence: 3 yes and 1 no.

Discussed absences and whether or not a school function qualifies as an acceptable absence.

Motion was made to accept April’s minutes with two changes. Dr. Skrip’s name is spelled with a "k" and "drawer" should have been draw. Accepted by Jim Serafin and Jean Sobczak.

Budget:

• Parish finance committee declined the National Fuel Resource proposal to switch to deregulated gas. No answer given as to why other than they checked into this themselves and decided not to go with them. We are going to check with Robin Bartnik for further explanation as to why not.

• Father Emil said "no" on the referral policy due to no funds allocated in budget. In order to go forward funds will have to be allocated in 2003 budget.
• The school web site address was voted on by the development committee and all agreed on www.annucation.ws
• Website clarification needs to be done with the computer committee and development committed. Educational vs. Marketing tool. A meeting needs to be set up with Mary Jane, Mary Beth Morgan, Jim Serafin, Ann Przyblyaski and possibly development committee.
• We need to market CCD parents and students – Mary Jane had suggestions. Acknowledge new children that are baptized into our community. Each year send them something on the anniversary of their baptism so that by the time the child is 3 or 4 years old both the child and parents have been exposed to Annunciation School family. Mary Jane has moms in mind that might want to help in this endeavor.
• Mary Jane has spoken to parishioners heavily regarding staying with the school through 8^th grade. To date we have 20 students enrolled in our PreK-4 program for both morning and afternoon and 15 PreK-3 students in morning and the afternnoon class is filling up fast.
• Have 8^th grade graduates speak at masses regarding the good experiences they have had with a Catholic education. Father Emil wants to enact this next year, not this year.
• Need talking points from Mary Jane.

• Referral policy already covered.

• Prior to presenting parents a survey on whether or not they would be interested in a latch key program, Father Emil wants Mary Jane to contact the insurance company to see if they will cover such a program. If ok then survey will go out to parents. Father approves of program.
• Private School Rankings: Brother Robert took issue with formula used to derive ranking. He is going to contact Business First.
• We need to sell other aspects of a Catholic education other than just how our school does academically vs. another school.

• 30 hour program – See attachment.

• It was noted that the school needs to move away from Macintosh computers and become more mainstream with IBM compatible equipment.

• Currently under review.

• Federal Lunch Program - Mary Jane met with inspectors and Cypress Development and the renovation is absolutely possible. Mrs. Riley’s sister is an architect and is willing to donate her time to design a dream kitchen and a reality kitchen Mary Jane will also be contacting the health department to review what is required by them.
• Mary Jane also indicates that she will contact the cafeteria manager at St. John’s to come over to give her expertise on what may be needed in the kitchen.
• School will need to hire a cook, cafeteria manager and 2 additional helpers.

• Mary Jane has applied to (2) $500.00 grants from Exxon Mobil. Money will be put towards a new gym PA system. Father Emil will approve once 3 bids are presented to him. To put the PA system in the classrooms is an additional $2,000.00. The other $500.00 is going to go to Junior Achievement. A thank you card will be going out to the owners of the Exxon Mobil Station.

• Constitution – No news.
• Board calendar – See attached. This calendar is preliminary and will tie in with the school and pastoral council calendar. We will try to avoid scheduling conflicts with sporting events.
• Question arose regarding any board members whose term will be ending.

• Elaine Ruszczyk has been nominated to be the chairperson of the Nomination Committee. She will solicit recommendations from the board and present the names at the August meeting. Each member will be asked to nominate 3 people.
• Mary Jane will ask Brother Robert about who can be nominated, board members and/or non board members.
• Mary Beth Mann presented a new fund raising idea that will be discussed at Home School Guild meeting.

Closing prayer: Jean Sobczak

Meeting adjourned at 9:05 pm.