Annunciation School Board Meeting Minutes

Tuesday November 5, 2002

Excused Absences: Mark Phillips, Paula Penepant, Bernadette Bookmiller

Principal Mary Jane Liszewski and Vice Principal Mary Kay Schaub attended meeting.

Meeting called to order at 6:30 pm

Dave Muench opened the meeting with a prayer.

Correction to October minutes under New Business: All committees are to put together a committee report and to forward the report to all members and Dave Muench to review prior to the meeting so that members can prepare questions. Motion was made to accept October’s minutes with corrections. Accepted by Elaine Ruszczyk and Mary Beth Morgan.

Due to changes in meeting dates both Mary Beth Morgan and Elaine Ruszczyk were excused from last meeting.

Meeting minutes are to be sent to members 1 week prior to upcoming meeting so that they can review.

Update on constitution: Mary Beth Mann forwarded constitution to Denise Mckensy for approval. Denise approved constitution as it stood. She forwarded a letter to Fr. Emil indicating such.

A copy of the meeting notes was forwarded to all members via E-Mail.

Elaine forwarded a form to Mary Jane regarding an after school program.

One of the main objectives of the board is to work with Home School Guild closely on fundraising. Home School Guild will still keep track of volunteers that work over 30 hours to do a cost/benefit analysis. The board committees need to pass on information to Home School Guild so their members can implement.

Mrs. Halsy has given Father Emil the plans for the school kitchen for Father to review.

The board will talk to Mark Phillips regarding grant research.

Mary Jane will be sending a memo to parents to see if anyone would be interested in researching and locating grant money. This will also be put in the bulletin also to see if any parishioners have grant writing skills. The bulletin inserts must be given to church 2 to 3 weeks prior to date needed in bulletin. The insert must be pre-approved by Father Emil.

The parishioners responded in great numbers to the prayer petitions. Some sent money to be used to get presents for the children. Mary Jane feels that the parishioners are starving for interaction with the school.

The letter to go out to new parents is attached.

The Chess Club has 41 members. This will grow as club is developed. This is headed up by Richard Skrabucha.

The 7^th grade will be collecting bottles this week for a trip to Toronto, Canada.

Jim Serafin, Ann Przyblyski and Mary Jane are to meet November 13, 2002 sometime between 8:45 am and 11:30 am to go over computer notes, needs etc. Ann needs to submit a technology plan downtown. This should have been done 5 years ago. Mary Jane will look for her plan from St. John’s that she submitted.

Mary Kay did an All Saints Day project. Presentations given by the students were wonderful.

Robin Bartnik has done a great job teaching Art. She has enrolled the school in art on wheels via the Buffalo News.

The 7^th and 8^th grade students entered an Americanism essay contest.

Service project for November and December: Birthday Bags – Students will perform duties at home. Instead of parents giving the children money the will earn a cake mix, frosting and candles. Bags will be made up and distributed to local shelters with these items inside. Letters, written by our students will go out to local businesses for donations.

A line item in the budget must be inserted for referral monies. The amount will be $1250.00. This will be based on the referral of 5 students. The referral policy is in writing and will be passed out upon Father Emil’s approval.

The school has already enrolled a Pre-K3 child for the 2003-2004 school season.

The board is to research Blessed Sacrament’s and St. Mary’s program and find out what keeps them thriving.

• Per Father Emil there will be new line items in the budget. Tuition will be recorded as the full amount. The credit will be a separate line item. The 30 hour program will still be kept in place in order to monitor hours worked vs. benefits gained.
• Dave will put a note in the yellow folders for the parents referring to this change.
• To date the school has spent $700.00 on building cleaning supplies. Only budgeted $300.00 for the year. Will look into.
• Father has approved for the school to get new entrance rugs. Mary Jane will call vendors.
• Father Emil, Robin Bartnik and Mary Jane had a meeting. See attached notes.

Development:

• Raising tuition is not an option. We need our parents to understand this and why it is going against our goal.

• Homework hot line – do we need one?
• Scrip fundraising program – see attached.

Mission: Nothing to Report.

• Nothing to Report.

• Nothing to Report.

Constitution:

• An amendment should be added to Section 3 stating what the requirements are to be a board member. Amendments should have a retirement date. Amendments should be approved and ratified by future boards. Jim and Jean should review constitution and identify holes in constitution.

• Robin has an incomplete database of businesses that the school solicits. A complete list should be done and then shared with all parish groups.
• Kevin Keenan will put in publicity for the school – www.wnycatholicschools.org.
• 101.7 radio will advertise for the school when they have available air time.
• www.buffalo.com will advertise events on their website.
• The Gusto does free community advertising.

Lori Pepe needs to be notified about all of the above avenues for advertising.

Next board meeting we will vote on budget.

The next meeting is December 3rd at 6:30pm in Selbert Hall.

Dave Muench closed the meeting with a prayer.