Tuesday, November 6, 2001

Attendees: James Serafin, Otto Wieand, Robin Bartnik, Mike Pepe, Elaine Ruszczyk, Jean Sobczak, Dave Muench, Bernadette Bookmiller, Paula Penepent, Mary Beth Morgan; Excused - Mary Jane Liszewski,

Carol Chudy was present as a Teacher Representative.

Robin Bartnik opened the meeting with a prayer.

The October minutes were not available to approve.

Development: Bernadette Bookmiller and Jim Serafin shared with the board a list of goals. The committee would like to see full enrollment in 3 years. The 3-year plan lists several items:

1. Expand our advertising to a 15-mile radius, as bussing would be available.
2. Word of Mouth Campaign - all families will be given some "talking points" that will help them pass the word to other parents.
3. The "Talking Points" will be present in all our marketing along with testimonials.
4. Propose a referral award for families that bring new students into the school.
5. Create a strong legacy and tradition.
6. Have school children be more visible to parents and parishioners with service projects.
7. Eliminate obstacles to enrollment.
8. Increase spirituality of the whole school community.

The Goals shared with the board were:

1. Full enrollment
2. Increase pre-school enrollment
3. Increase the conversion ratio from Pre school to 1^st grade
4. Decrease tuition and fundraisers
5. Examine out of parish tuition charge

The committee requested $400.00 from the HSG for additional marketing and $50.00 to $100.00 to become a partner in Leave a Legacy WNY which is a national organization for bequests.

Jim Serafin made a motion to the board to award $250.00 to a family if they refer a student and the student is enrolled for a minimum of six months. The board voted and approved the motion 6-1.

The gift request letters will be in the red folders Nov. 7.

Intense discussion ensued on the comparisons of Annunciation to Iroquois.

Tuition: Elaine Ruszczyk told the board of her research regarding using a collection agency for Bad debts.

After checking with the diocese she informed the board:

1. That grades can be held if it is stated in the handbook.
2. It would be permissible to use a collection agency.
3. That we cannot punish a child for the sins of the parent.

Computer: The router is installed and working. The purchase and installation of the router was a gift to the school.

Budget: Robin Bartnik reported that a monthly analysis of current expenses is being made and compared to the budget numbers.

Policy and Planning: A policy will be made regarding the new referral program.

Mission Statement: Nothing to report

Education: Elaine Ruszczyk introduced some information on Junior Achievement. Economics classes will be given to our students through Jr. Achievement. Mary Jane will implement the program.

Building and Grounds: The floors will be restripped and waxed.

Funds have been appropriated for the gym mats and we are waiting for the east wall heating registers to be moved, so the mats can be installed.

Unfinished Business: A motion was made to make the Ad Hoc committees permanent with the exception of the Mission Statement Committee. An amendment to the Board constitution would be required. It was voted upon and approved 8-1.

Principal Issues: None

New Business: Mary Jane passed around the human sexuality curriculum for review. Mary Jane will send copies of to the parents. The board questioned the sixteen week program and if it was necessary. Mary Jane said she would research this further.

Other: 14 new tables with were ordered.

The meeting was adjourned after a prayer by Bernadette Bookmiller.

James A. Serafin

Secretary